How do I delete Outlook email? This is a common question among Outlook users who want to manage their inbox efficiently. Deleting emails is an essential part of maintaining a clean and organized inbox, as it helps in decluttering and improving productivity. In this article, we will guide you through the process of deleting emails in Outlook, whether you are using the desktop application or the web version.
Deleting emails in Outlook is a straightforward process, but the steps may vary slightly depending on the version you are using. Below, we will discuss the steps for both the desktop and web versions of Outlook.
Deleting Emails in Outlook Desktop Application:
1. Open the Outlook desktop application on your computer.
2. Navigate to the folder containing the email you want to delete.
3. Select the email by clicking on it once.
4. To delete a single email, press the “Delete” key on your keyboard. You can also right-click on the email and select “Delete” from the context menu.
5. To delete multiple emails at once, hold down the “Ctrl” key and click on each email you want to delete. This will allow you to select multiple emails.
6. Once you have selected the emails, press the “Delete” key or right-click and choose “Delete” to remove them from your inbox.
Deleting Emails in Outlook Web Application:
1. Log in to your Outlook web application.
2. Navigate to the folder containing the email you want to delete.
3. Click on the email to select it. To select multiple emails, hold down the “Ctrl” key and click on each email.
4. Once you have selected the emails, click on the “Delete” button located at the top of the screen, or right-click on the selected emails and choose “Delete.”
5. A confirmation dialog will appear. Click “OK” to delete the emails.
Archiving Emails:
If you want to keep the deleted emails for future reference but don’t want them to clutter your inbox, you can archive them instead. Here’s how to archive emails in Outlook:
1. Open the email you want to archive.
2. Click on the “Archive” button located in the “Move” group on the ribbon.
3. A dialog box will appear, allowing you to choose where to archive the email. Select the desired folder and click “OK.”
Conclusion:
Deleting emails in Outlook is a simple task that can help you maintain a clean and organized inbox. By following the steps outlined in this article, you can easily delete emails in both the desktop and web versions of Outlook. Remember to archive emails if you want to keep them for future reference. Happy email management!
