How to Write a Job Interview Follow Up Email
Following up after a job interview is a crucial step in the job application process. It demonstrates your interest in the position and your professionalism. A well-crafted follow-up email can make a significant difference in your chances of securing the job. In this article, we will guide you through the process of writing an effective job interview follow-up email.
1. Keep it Short and Sweet
The first rule of writing a follow-up email is to keep it concise. Aim for a brief message that conveys your appreciation for the interview and reiterates your interest in the position. Avoid lengthy emails that may overwhelm the hiring manager.
2. Personalize Your Email
Personalizing your follow-up email can set you apart from other candidates. Start by addressing the hiring manager by name, if possible. Mention a specific aspect of the interview or the company that resonated with you. This shows that you have taken the time to engage with the content of the interview.
3. Express Gratitude
Begin your email by expressing your gratitude for the opportunity to interview. Thank the hiring manager for their time and consideration. This simple gesture can leave a lasting positive impression.
4. Reiterate Your Interest
Reiterate your interest in the position and the company. Briefly mention why you are a good fit for the role and how your skills and experiences align with the company’s goals. This reinforces your enthusiasm for the opportunity.
5. Summarize Key Points
Summarize a key point or two from the interview that you believe are relevant to the position. This shows that you were actively engaged during the interview and that you have a clear understanding of the role.
6. Ask for Next Steps
Inquire about the next steps in the hiring process. This demonstrates your eagerness to move forward and keeps you top of mind. Be polite and avoid appearing pushy.
7. Provide Contact Information
Include your contact information, such as your phone number and email address, in case the hiring manager needs to reach out to you. This makes it easier for them to follow up with you.
8. Proofread and Send
Before sending your follow-up email, proofread it for any spelling or grammatical errors. A well-written email reflects positively on your attention to detail and professionalism.
Sample Follow-Up Email
Subject: Follow-Up on [Interview Date] Interview for [Position]
Dear [Hiring Manager’s Name],
I hope this email finds you well. I wanted to express my sincere gratitude for the opportunity to interview for the [Position] role on [Interview Date]. I thoroughly enjoyed our conversation and appreciate the time you spent getting to know me.
I am particularly excited about the [specific aspect of the company or role] and believe that my [specific skill or experience] aligns well with the needs of your team. I am confident that I can contribute positively to your company and would be thrilled to join your team.
Could you please let me know the next steps in the hiring process? I am eager to learn more about the opportunity and am available at your convenience to discuss any further questions you may have.
Thank you once again for considering my application. I look forward to the possibility of working with you and contributing to [Company Name].
Best regards,
[Your Name]
[Your Phone Number]
[Your Email Address]
Remember, a well-written job interview follow-up email can make a significant difference in your job search. Follow these guidelines to create a compelling message that showcases your professionalism and enthusiasm for the position.
